How to Re-create an Offline Outlook Data File (.ost)

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“Hello, I was working on Microsoft Outlook 2010 OST files. But, suddenly the application reported an error and closed. After restarting the application, I am unable to access those OST files. After doing the research I come to know that my files are corrupted. Can anyone please explain how to repair/re-create an offline Outlook data file (.ost)?”

An OST file (.ost) is an offline folder file in Microsoft Outlook. Due to this type of file it is possible for the user to work offline and then to synchronize changes with servers the next time they connect. These features provide us the ability to work in environments with limited or unreliable connectivity. But, sometimes these OST files get corrupted due to some of the common reasons. Therefore, in this blog, we will try to cover those reasons and methods to repair/re-create an offline Outlook data file (.ost).

Major Reasons Behind OST File Damage

There are various hardware as well as software factors that can corrupt your OST file. Some of them are mentioned below:-

  • A power outage during the synchronization of the files
  • Unclean termination of a session in Microsoft Outlook
  • The storage files have reached their capacity
  • A virus in the system
  • Network issues during the synchronization of the files
  • Bad sectors in the hard drive
  • Issues and bugs in the Microsoft Outlook application
  • Issues and bugs in the storage device

Quick Tip: To recreate/ repair corrupted OST files instantly without any hassle use OST Recovery Tool.

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How to Rebuild OST File Manually

The manual process to re-create an offline Outlook data file is totally dependent on the version of Outlook you are using. However, these solutions only work when OST file is less corrupted.

Recreate OST File in Outlook 2016, 2013, 2010 and 2017

To fix OST file corruption issues in these versions follow the steps given below

  • For Outlook 2016, 2013 and 2010: Launch Outlook and click File -> Info -> Account Settings.
    For Outlook 2007: Launch Outlook, and click Tools -> Account Settings.
  • In the Account Settings window, select the Email tab and select Microsoft Exchange. The system displays the Change Email Account
  • Click the More Settings
  • In the Microsoft Exchange window, select Advanced
  • Click Offline Folder File Settings.
  • In the File field, type the path of the OST file.
  • Click OK. The system names the OST file as Outlook.ost. If a file with the same name already exists in the system, you will be prompted for a new file name.
  • Click OK, and then click Finish.
  • The system will recreate OST file.

Fix OST File in Outlook 2002 and 2003

The process to re-create an offline Outlook data file in 2002 and 2003 version is mentioned below

  • Launch Outlook, and click Tools -> Email Accounts. The system displays the Email Accounts
  • Under the Email section, select the View or change existing email accounts
  • Do not select any option under the Directory
  • Click Next.
  • Under the Outlook processes email for these accounts in the following order: section, select Microsoft Exchange Server.
  • Click Change.
  • In the next window, click More Settings and select the Advanced
  • Select the Offline Folder File Settings
  • In the File field, type the path of the OST file.
  • Click OK. The system names the OST file as Outlook.ost. If a file with the same name already exists in the system, you will be prompted for a new file name.
  • Click OK -> Next, and then click Finish.
  • The system will rebuild OST file
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Automated Way To Recreate OST Files

The best and most efficient way to re-create an offline Outlook data file is SysTools OST Repair software. This tool allows the user to Extract & Recover deleted emails from OST files: Mail, Calendar, Contacts, Notes, Task & Journal. Follow the steps given below to repair corrupted OST files.

  • Download and Install OST Recovery
  • Browse or Search OST file using Software Panel
  • Remove S/MIME & OpenPGP Encrypted OST File
  • Preview Recovered Data into Recovery Wizard
  • Save all recovered files and folders in a hassle-free way

Advantages of Using Automated Tool to Rebuild OST File

There are several advantages of using this tool. Some of them are given below

  • Able to remove the high level of corruption from OST files.
  • While you fix OST file, the tool provides a preview of emails inside the OST file.
  • The repaired file don’t alter the content of the original file
  • The tool can rebuild OST file in Batch mode
  • Provides option to recover a single OST file instead of repairing the whole folder
  • Able to decrypt the OST Emails from S/MIME or OpenPGP Encryption
  • The tool Provides 7+ Views Options With Meta Data when it recreate OST file

Conclusion

In this blog, we come to know about the various reasons for OST file corruption. So, to resolve this problem we come up with Manual & Automated method to fix OST file corruption. However, manual methods are unable to remove a high level of corruption. Therefore, I would like to suggest you to use OST Repair tool, to rebuild OST file. Take the reference from this blog, if you want to re-create an offline Outlook data file (.ost).

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